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Rutgers APDA Meeting Minutes

  1. The following schedule changes were passed by the body:
    1. Chicago moved from 4/12-4/13 to 2/15-2/16.
    2. GW and Wellesley wanted to oppose each other on a given weekend in order to host Gender Minority tournaments, and they are now doing so on the weekend of 4/19-4/20.
      1. Wellesley now has a regular tournament the weekend of 3/8-3/9, which was their condition for hosting a Gender Minority Tournament.
    3. TCNJ II moved to 4/12-4/13
    4. UVA II moved from 4/12-4/13 to 2/15-2/16
  2. The body considered a Best Practice amendment from Craig Diskin of Brandeis to suggest that tournaments allow novice-novice teams to rerun cases in prelims during the first couple of months of the fall semester. This amendment failed.
  3. The body passed the following bylaw proposed by Jay Gibbs of UChicago as an addition to 5.08D “Tournaments shall, as a portion of registration forms and documentation, ask that teams indicate the dietary restrictions of their competitors, observers, and judges. Teams may also inform host schools of dietary needs via other means of communication at least 24 hours prior to the tournament start. In the event that a tournament plans to offer or offers meals irreconcilable with the dietary needs of competitors or judges, the host team must provide a cash or monetary stipend to any affected individual whose dietary needs, as indicated during registration or communicated to the host school prior to the close of registration, are not accommodated. Host teams shall be responsible for proactively distributing the stipend to qualifying debaters independent of the debaters themselves contacting the host school or the Equal Opportunity Facilitator Committee. Tournaments should distribute this stipend prior to meals whenever possible and when known dietary restrictions exist. Teams not proactively providing the stipend to affected persons will be fined the average cost of registration at their tournament. Revenues collected in the above way will also be set aside for the provision of financial assistance to individuals who cannot afford food at tournaments that do not provide it, to be administered by the Equal Opportunity Facilitator Committee. This requirement shall only apply to debaters, judges, and non-host tournament staff indicating their dietary restrictions during registration or who communicate them to the host school at least 24 hours before the start of the tournament.”
  4. The body passed an amendment proposed by Mitchell Mullen of Rutgers to replace the language in 5.08D from "Starting on" to "Simple majority vote." with the following language:
    1. "Starting on January 1, 2019, tournaments that occur on Friday and Saturday must provide at least dinner on Friday and breakfast and lunch on Saturday at no cost. Tournaments not providing dinner or lunch will be fined $10 per team per meal not provided. Tournaments not providing breakfast will be fined $5 per team. Revenues collected in the above way will be set aside for the provision of financial assistance to individuals who cannot afford food at tournaments that do not provide it, to be administered by the Equal Opportunity Facilitator Committee. Tournaments may appeal to the board for an exemption to this fee one (1) week in advance of their tournament. In the event that the board grants the exemption, the decision must be brought to a vote at the next meeting of the body. The decision of the board may be overturned by a two-thirds vote of the body, in which case the tournament would be retroactively required to pay the fine described above. The body may provide its own exemption in case of a denial by the board with a simple majority vote."
    2. This amendment removes the clause allowing tournaments to provide a lunch subsidy to avoid incurring the "lunch tax" and mandates that they provide lunch, with exceptions possible through a board or body action.

Host teams shall be responsible for proactively distributing the stipend to qualifying debaters independent of the debaters themselves contacting the host school or the Equal Opportunity Facilitator Committee. Tournaments should distribute this stipend prior to meals whenever possible and when known dietary restrictions exist. Teams not proactively providing the stipend to affected persons will be fined the average cost of registration at their tournament.

Is there any clarification, from the board, trustees, or amendment drafters, on what "proactively distributing" means? How will this be evaluated? This seems important.

Rutgers '18 || VP Finance 2017-18

I intended "proactive distribution" to essentially mean that the school makes arrangements to deliver the stipend in some way prior to the mealtime in question. For example, and I think this will be the most common occurrences, simply handing an individual ten dollars at the start of a tournament during check in and indicated to them that a meal (let's say a gourmet pizza lunch) doesn't fit their dietary preferences. It also could be venmo, etc. The important part is that the person affected does not need to hunt down the host team during a mealtime to ask for and collect the stipend.